SharePoint is a trusted and renowned tool for web-based document storage, team collaboration and content sharing.
It’s also pretty common for businesses to share information and store documents, including contracts in SharePoint. And while it’s a fairly standard procedure to store business contracts in your company’s main hub, it may not be the most efficient one for fast-growing companies and businesses looking to scale.
When the volume of your contracts increases, the contract processes become more complex or you simply feel overwhelmed managing contract approvals in Microsoft SharePoint, it’s a sign. A sign that you have probably outgrown it as a contract management tool.
A CLM will not only automate the manual tasks that have been troubling you, but it will also help you get your contracts to go from proposal to signed 80% faster.
While SharePoint offers document storage, version control, and some collaboration features, it lacks functionalities crucial for CLM.
In this post, we’ll share how you can best use SharePoint. We’ll also recommend 11 data-driven contract management SharePoint alternatives for 2024.
SharePoint has over 200 million active users globally. It’s best used for team collaboration, document management, and even project management.
Here are some reasons why:
However, SharePoint also has its own set of limitations:
Organizations with more high-volume contracts will need to consider data-driven dedicated contract management solutions.
While SharePoint might be a good starting point for contract management, it becomes inefficient as a company grows.
It’s best to have a dedicated CLM system right from the start. Here’s why:
Here’s a good takeaway: The long-term benefits of a dedicated contract lifecycle management software in efficiency, productivity, and risk mitigation outweigh any possible transition costs.
So, if you’re now considering a SharePoint alternative, here are 11 tools to try:
We’ve handpicked 11 SharePoint alternatives when it comes to contract management.
Avokaado is your all-in-one toolbox for data-driven management of the contract lifecycle. Avokaado is a specialized alternative to SharePoint for companies looking to enhance contract automation capabilities.
Since the tool focuses on automated contract workflows, teams (aside from the legal department like HR) can create compliant contracts in just minutes. Unlike a general document management system such as SharePoint, Avokaado is contract and data-centric from negotiation to execution, obligation management, and renewals.
Key features:
Price: Book a demo to learn about the best package to suit your needs.
DocuSign is a trusted name as a leading e-signature solution. In terms of contract lifecycle management, it streamlines the before and after signature processes eliminating the otherwise time-consuming manual workflows. It’s a secure and user-friendly platform that integrates well with other software that your organization already uses.
Key features:
Price: Request a quote
PandaDoc is a cloud-based document management solution designed to streamline to be paperless and more productive. With PandaDoc, you can create contracts and get clients to sign them in one platform. Overall, it simplifies the way businesses manage important documents.
Key features:
Price: Paid plan starts at $19 per user/month, billed annually
ContractSafe is a SharePoint alternative for robust contract management. You can efficiently create, edit, and store contracts all in one place. It’s also straightforward in tracking all key dates or contract terms and sending out customizable reminders for specific individuals. You’ll never have to renegotiate missed obligations or even end a specific agreement.
Key features:
Price: Starts at $375/mo for businesses managing 500 or fewer active contracts
Icertis is a contract lifecycle management software for enterprise contracting. Its advanced contract intelligence capabilities make it particularly beneficial for industries with stringent compliance requirements, such as healthcare, manufacturing, and financial services. You can use Icertis company-wide for both the buy and sell sides since it has all the functionality needed for signing agreements.
Key features:
Price: Request a quote
Cobblestone offers both on-premise and cloud-based deployment. It has three contract lifecycle management solutions depending on the organization. The tool has out-of-the-box defaults but you can further customize the setup as you become more familiar with the application.
Key features:
Price: You can request a 30-day free trial
LinkSquares is a contract platform specially designed for today’s in-house legal teams. With LinkSquares, there’s full visibility into the legal review process eliminating a lot of needless back and forth.
Key features:
Price: Schedule a demo for a quotation
One of the best features of Oneflow is its user-friendliness. The SharePoint alternative's intuitive design allows all users (regardless of their technical skills) to create and manage contracts. This has improved the workflow and reduced the processing time for contracts. Also, its seamless integration with other systems provides a more cohesive and efficient workflow.
Key features:
Price: The Freemium plan comes with a 14-day access to the premium version.
ContractPodAi is a platform that streamlines legal intake and contract submission processes. It serves as a centralized repository, ensuring consistent use of approved contract templates across the organization.
Key features:
Price: Schedule a demo to get a quote
SpotDraft is a contract automation solution for end-to-end contract management. It automates drafting and executing agreements, significantly reducing the time required for creating lengthy contracts.
Key features:
Price: Request a quotation by scheduling a demo
ContractHero is a contract management solution that helps organizations streamline their contract processes. Its intuitive interface makes it easy for users to organize, track, and manage contracts effectively. ContractHero also solves the problem of inefficient and time-consuming contract signing processes with the platform’s advanced digital signature.
Key features:
Price: Arrange a demo to find the best plan suited for you
SharePoint is a great document management tool, but for robust contract lifecycles, it might be holding you back.
If you have advanced contracting needs, you’ll need dedicated contract lifecycle management software to streamline processes, maintain visibility, and support data-driven decisions. The explored SharePoint alternatives will help you simplify your entire contract management process.
SharePoint can be a good starting point for basic contract management, offering document storage, version control, and collaboration features. However, it lacks functionalities crucial for efficient CLM.
SharePoint lacks features like pre-built templates, advanced workflow automation, and robust reporting for contract management.
CLM systems offer features specifically designed for contract management, such as automated workflows, centralized data storage, advanced search functionalities, and detailed audit trails, leading to efficiency, reduced risk, and improved visibility.
Improved efficiency, increased productivity, and risk mitigation outweigh any potential implementation costs associated with using a dedicated CLM system on top of SharePoint.
Avokaado is the best Sharepoint alternative for contract management because of its data-driven contract automation. It helps make contract analysis efficient, resulting to faster decision-making for organizations.
Quick Note:
If you need to quickly draft contracts to handle critical business information, check out Avokaado. The new document format called aDoc is a revolutionary approach to organizing contract information in a structured and secure manner.
aDoc uses a layered architecture to separate and organize different components of a contract. This proprietary document format combines context and data to generate self-executing contracts.
Avokaado combines documents, data, and automated workflows under one streamlined Operational Intelligence Platform to drive revenue growth and achieve compliance on autopilot. Want to replace your manual processes and legacy systems with AI-driven, smart document flows?
Book a demo